Staff Vacancy Information

We are currently recruiting for a HR Officer. To apply, email your current CV & Cover Letter to donna@newrycu.com

Closing date for applications is Thursday 17th April at 12noon.

Title of Post: HR Officer (Full-time permanent)
36.25hrs, Salary Circa – £30K
Location: Newry Credit Union
Reports to: CEO
Working Arrangements: Full-time position, working in conjunction with the CEO/SMT to provide a full-time HR support service to the organisation.

Aim
The HR Officer will support the HR function and have responsibility for the planning and delivery of HR service to Newry Credit Union. The role has a broad generalist remit and will be specifically responsible for providing advice and support to management in relation to staff management and development and employee relation issues.
The HR Advisor will work together with CEO and Senior Management Team, keeping up to date with Newry Credit Union service developments and continuously seeking to improve processes and ways of working, to ensure all aspects of the HR function operates effectively and in line with the organisation’s operational plans and best practice.

Responsibilities

Provision of HR Support & Guidance

• Work closely with CEO, Senior Management, and staff in assisting them to understand and implement policies and procedures and employment legislation changes.
• Provide advice on terms and conditions, pay and other remuneration issues.
• Work closely with managers to improve employee relations (ER) activity – particularly around absence and performance management, discipline, grievance, absence etc.
• Endeavour to resolve Employee Relation issues arising through effective communication, negotiation and consultation.
• Support and coach line managers to take ownership and responsibility for effective management.
• Provide support and advice to line managers in relation to the effective application of HR best practice, HR policies, procedures, terms and conditions, and employment law requirements.
• Overall management of Edays HR software
• Support the organisation through cultural change to transform service delivery and improve organisational effectiveness to Members.

Recruitment & Selection

• To develop effective relationships and work in partnership with Newry Credit Union managers to understand and proactively support current and future business needs and department challenges;
• To provide proactive resourcing advice and cost effective, innovative recruitment solutions.
• To provide an efficient and effective recruitment service for all staff, ensuring adherence to statutory provisions and appropriate documentation in relation to the recruitment process is recorded and maintained for the requisite period of time.
• To assist with the development and improvement of recruitment & selection policies and procedures.
• To convene recruitment & selection panels and participate in the interviewing process as required
• To ensure appropriate follow up after interviews e.g. outcome communication to candidates, requesting references, liaising with successful candidate etc
• Ensure an effective induction programme for new staff to enable a full integration into the organisation.

Wellbeing/Staff Appraisal/Training

• To promote and implement Newry Credit Unions Wellbeing policies and procedures.
• To assist with the development of training plans and programmes for staff.
• To liaise with managers with regards to training needs and developments.
• To assist with the implementation of a staff appraisal/performance management scheme.
• To providing guidance to managers to successfully translate their business goals into SMART performance objectives for individuals and teams.

Equality Promotion & Monitoring

• Promote equality and diversity as part of the culture of the organisation to include communications, induction training, etc.
• Assist in ensuring the organisation fulfils its legal responsibilities with regard to Equality Legislation, including monitoring all recruitment exercises in line with Newry Credit Union Recruitment and Equal Opportunities Policies, and taking action as appropriate.
• Complete and analyse the Equality Commission Monitoring Return on an annual basis

Administration & Reporting

• Ensure HR administration is carried out effectively and efficiently.
• Provide monthly HR updates and KPI reports to the CEO/Senior Management Team and Board.
• Update the Edays HR system and employee files in a timely basis.
• To review attendance and associated issues including Return to Work interviews, occupational health referrals, risk assessments, etc. and provide advice and guidance to managers.

Communications
• Participate as the HR representative of the Joint Staff Management Consultation Committee and co-ordinate bi-monthly meetings.
• Participate as a member of the Health & Safety and Risk Committees.
• Liaise with external consultants on more complex matters.

Personal Development
• Proactively maintain and update own knowledge of HR issues including employment legislation, keeping abreast of changes in legislation and practice, ensuring that knowledge is shared and acted upon, and that the organisation always remains compliant with all legislative requirements.

This Job Description is intended to provide a framework rather than set limits. Newry Credit Union reserves the right to vary the terms of this Job Description by changing, adding to or taking from the duties depending on the needs of the business and after consultation with the jobholder.

Criteria – Essential

Qualifications:

• Level 5 or above qualification in a relevant area (e.g. Business, HR)
• GCSE Maths and English Language or equivalent (Grades A-C)
• Hold CIPD membership at Associate level or above
• Degree level qualification in Human Resources Management or equivalent

Experience:

• A minimum of 2 years’ experience (in the last 10 years) HR Advisor experience, providing relevant advice and guidance to line managers.
• Demonstrable knowledge of Northern Ireland employment legislation.
• 1 years’ experience of managing employee relations issues, for example discipline, grievance, absence management.
• Demonstrable ability to prioritise a busy workload across multiple departments effectively, deliver work to deadlines managing stakeholder expectations.
• Ability to demonstrate a high level of attention to detail including data entry and systems maintenance experience
• Demonstrable ability to analyse data and produce relevant accurate reports.

Skills & Knowledge:

• Proficient in the use of Microsoft Office and HR IT systems
• Ability to demonstrate effective organisational skills with the ability to work under pressure to tight deadlines
• Demonstrable ability to build and maintain effective working relationships with key stakeholders.
• Ability to demonstrate effective communication skills – written and verbal
• Ensures confidentiality at all times

Criteria – Desirable

• Degree level qualification in Human Resources Management or equivalent

Benefits:
• Hybrid working
• Generous holiday entitlement
• Flexible working
• Generous occupational sickness scheme
• Cash Health Plan
• Critical Illness
• Life Insurance
• Pension – enhanced employer pension contribution
• Enhanced leave entitlements
• Health & Wellbeing initiatives
• Investment in your continuous training & development

APPLICANTS SHOULD NOTE:
• Applications will only be considered from people who demonstrate on the application form that they meet all the essential criteria. The desirable criteria may be used at the shortlisting stage.
• Short-listing meetings will be held following the closing date for the post and the minimum criteria may be increased at this stage.
• It is intended to compile a waiting list of suitable applicants who may automatically be appointed to the relevant post should any similar vacancy arise within the next twelve months.
• The closing date for applications is 12pm Thursday 17th April 2025- applications received after this will not be considered.